Minutes of the English Orienteering Council AGM
held at Llangynidr Village hall on Saturday 19th April 2014

Present:
EOC Officials
Philip Gristwood
Chair
Lesley Ross
Treasurer
John Duffield
Secretary
Voting Regional Reps
Paul Beckett
EAOA
Mike Cope
YHOA
Simon Greenwood
SEOA
Bob Brandon
WMOA
Stephen Round
NWOA
Charles Bromley-Gardner
SCOA
Others
Andy Hemsted
Chair Veterans Selectors
Charlie Adams
SHI TM
Barbara Fothergill
Secretary, EAOA
Penny Hemsted

Meeting opened at 4:45 pm

1. Apologies
Apologies were received from the following: Ranald MacDonald (EMOA), Trevor Bridle, J Ross, Helen Gristwood (Kit Officer), John Rye {Chair Senior Selectors/Interland TM), Karin Kirk (Sponsorship).

2. Acceptance of 2013 Minutes
The minutes of the 2013 meeting were accepted as a true record.

3. Matters Arising
The Secretary reported that he was in the process of updating the Constitution, but was not yet ready to submit a version for discussion. This item is deferred to next year.
Action: John Duffield

4. Chairman’s Report

  • In 2013 both the Veteran and Junior teams won their Home Internationals and in the SHI the England team were a close second to the Scots. Congratulations are due to all team members and thanks to the team managers and selectors.
  • Towards the end of last year we were fortunate that BOF gave us a grant of £1000 to help our finances. This was in recognition of sponsorship that they had received as a result of Karin Kirks efforts. Recently the Chairman wrote to the Chief Executive of BOF to lobby for funding for 2014. We were informed that currently they could not commit to provide any funding this year.
  • As mentioned last year the rota for staging HIs where England is the host is nearing its end point and needs to be extended. A new rota has been prepared in conjunction with the Event Scheduling Group which also takes into account the changes which have taken place this year.
  JHI SHI VHI
2015 NIOA ENG-YH (was WOA) WOA (was SOA)
2016 ENG-NE WOA (was SOA) NIOA
2017 WOA NIOA SOA (was ENG)
2018 SOA ENG-NW WOA
2019 NIOA WOA SOA
2020 ENG-EM SOA NIOA
2021 WOA NIOA ENG-SC
2022 SOA ENG-SE WOA
2023 NIOA WOA SOA
2024 ENG-EA SOA NIOA
2025 WOA NIOA ENG-WM
2026 SOA ENG-SW WOA
2027 NIOA WOA SOA
2028 ENG-NW SOA NIOA
2029 WOA NIOA ENG-NE
2030 SOA ENG-YH WOA

5. Treasurer’s Report
The statement of accounts for 2013 and also the forecast for 2014 had been sent to everyone before the AGM. Unfortunately, it appeared that non-final accounts had been sent, and the meeting was unable to formally accept them. A final version will be sent after the meeting, and they will be formally accepted next year. It was noted that the financial position was satisfactory.
Action: Lesley Ross

Statement of accounts for 2013

After considerable discussion, the contributions for 2014/15 will be:-

Home International Juniors £80
Home International Seniors £80
Home International Veterans £95
Interland (in England) £55
   
Regional per capita contribution for 2014 65p
Mileage rates to stay unchanged.  

These rates were proposed by Paul Becket, seconded by Simon Greenwood and carried 6-0.

The following points were noted:-
By the end of 2014 we need to try to achieve a balance of at the very least £2400 to cover payment of deposits for Interland 2015 and to have some cash in hand for kit procurement.

It was noted that our accounts are not audited or reviewed and it was agreed that efforts would be made to find someone to do this.

6. Home Internationals

  • Ward JHI (Pencelli, Brecon Wales) – results:
  Men Women Overall
England 68 67 135
Scotland 58 55 113
Wales 33 24 57
Ireland 21 32 53
  • SHI (Carlingford, RoI) – results:
  Men Women Overall
Scotland 26 22 48
England 16 30 46
Ireland 19 12 31
Wales 10 5 15
  • VHI (North Norfolk, England) – results:
  England Ireland Scotland Wales
Individual 149 76 89 98
Relays 128 42 60 80
Total 277 118 149 178

Dates of all 2014 HIs have now been fixed in the autumn and can be found on the EOC website.

7. Interland

  • Another win at Bruay la Buissiere in the northern part of France making 20 in a row. Thanks to John Rye for all his efforts in managing another successful trip.
Class WTB VVO NOLB LNPCCO FRSO ENG
Grand Total 58 190 70 131 182 246
Position 6 2 5 4 3 1
Junior Cup 22 56 15 67 73 99
Position 5 4 6 3 2 1
  • Interland 2015 is in England on 5th February, at the Southern Championships (UKOL event) hosted by Mole Valley OC.

8. Appointment of Selectors & Team Managers

  • None of the selectors have said they do not wish to continue. Current selection panels are named on the EOC website.

9. Selection policies

  • Two out of the three selection policies for this year were in place and published on our website before the AGM, the other would be posted shortly after the AGM (NB this has now happened).

10. Website

  • The EOC website is still running successfully with John Cooke as webmaster. Photographs are now being routinely added to galleries. Some of the other content needs to be tidied up a bit but it is becoming a useful repository for our records. If anyone can provide any further historic information, previous results, etc. we would be pleased to have it to add to the site.
  • Over the last year the counter shows we continue to have an average of nearly 800 visitors each month, down a little compare to last year. In that time we have had over 4200 different visitors, rather more than last year. As before there are peaks corresponding with competitions. We have had visitors from 90 countries, down from 61 last year.
  • Tim Holt has continued to support us over the past year and we recorded our thanks to him for this. The secretary will write to John and Tim to thank them and to confirm that they are willing to continue their help in the future.

11. Team Kit

  • In order to meet demand, we hold an ample quantity of. Ordering on demand is not an option as delivery times are too long. We get a discount of 5% and free postage for ordering hoodies and T shirts in bulk.
  • Prices remain the same for this year :
    • O tops are selling for £36.
    • Hoodies are selling for £20
    • T shirts are selling for £9
  • In stock at the moment:
    • O tops 1 x XL, 1 x L, 8 x M, 2 x S, 11 x XS.
    • Hoodies 10 x S, 4 x M, 1 x L
    • T shirts 7 x S, 4 x M, 2 x L
  • More O tops, hoodies and T shirts have been ordered ready for the Home Internationals.

12. Election of Officers
Philip Gristwood was proposed as Chairman and Lesley Ross was proposed as Treasurer. Proposer – Simon Greenwood, Seconder Stephen Round. This was agreed unanimously.

13. AOB
John Duffield had been asked to raise the possibility of an Ultra-Veteran class in VHI, as there are an increasing number of such competitors, and they have no chance of being selected in competition with younger orienteers.
Andy Hemsted said that he would raise the matter with the other Home Countries, but he doubted that they had sufficient Ultra-Veterans, and would probably not agree.

Charlie Adams asked whether EOC would pay entry fees for England team competing in a special Sprint ‘International’ the W/E before the SHI later this year. The treasurer thought that there were sufficient funds and this was agreed by all.

14. Next meeting

  • The 2015 AGM was provisionally set for the Saturday of the British Champs weekend in the Forest of Dean in mid April
    The meeting closed at 5:50 pm